Service · Strategy
IT Strategy Consulting for Mid-Sized Companies
We put grown IT in order before you buy the next tool. For companies with 10 to 500 employees in Frankfurt, Stuttgart and the DACH region.
The situation we almost always find
Between 60 and 80 percent of a mid-sized company IT budget goes into running what is already there. What remains rarely covers what actually needs doing. That is not a management failure but the result of fifteen years of individually correct decisions.
The symptoms are the same across industries, and they are rarely the ones raised first:
- Grown hosting where nobody can fully say what runs where and who is responsible.
- The same customer in three systems, with three versions of the truth and no leading system.
- Manual handovers between ERP, CRM and industry software that nobody has documented.
- A backup whose restore has never been tested, and access rights that have only ever grown.
- AI use that is already happening but is documented nowhere.
Buying another tool in that situation postpones the problem and makes it more expensive.
What we actually do
We work in four layers, in this order. The order is the actual subject of the engagement, not the choice of tools.
Inventory
What runs where, who is responsible, what is out of support. The result is a list nobody had in full before. That alone often changes the order of priorities.
Data layer
A leading system is defined per data object, then the data is cleaned once. This layer is postponed most often and takes the heaviest revenge, because every later automation builds on it.
Processes
We map the two or three highest-volume handovers and close them. Not all of them at once: the ones losing time every day.
Security and provability
Test the restore, review access rights, document AI usage. Since Article 4 of the AI Act, the last of these is no longer optional.
Who this fits, and who it does not
It fits if
- you have between 10 and 500 employees and no in-house IT strategy function.
- grown systems tie up more attention than new initiatives.
- a decision is due on whether to replace or modernise a legacy system.
- AI is already in use in the company and nobody can say where or by whom.
It does not fit if
- you are looking for confirmation of a tool decision already made.
- a single project is to be implemented without clarifying the order first.
- an in-house IT lead already owns the strategy and only delivery capacity is missing.
How a project runs
Initial call
One hour, free of charge. We establish whether this is a strategy question at all. In roughly one case in three it is not, and we say so.
Inventory
Two to four weeks, depending on the number of systems. The result is a documented current state across all four layers.
Prioritisation
An order with reasoning, effort and risk per step. You get it in writing and can work with it without us.
Delivery
On request we support it, in full or in part. No obligation and no lock-in: the documentation is yours.
Why not in-house, and why not a large consultancy
| In-house IT | Large consultancy | Vincency | |
|---|---|---|---|
| Knows your systems | fully | after onboarding | after the inventory |
| Outside perspective | difficult | yes | yes |
| Delivers as well | yes | rarely | on request |
| Ties up your team | permanently | heavily | selectively |
| Result belongs to you | yes | usually yes | always, documented |
In-house IT knows every system but rarely gets out of day-to-day operations far enough to set the order. A large consultancy brings the outside view but works in structures built for corporations. We sit in between: small enough to work in weeks rather than quarters, and independent enough not to profit from any particular tool decision.
Frequently asked questions
What does IT strategy consulting cost for a mid-sized company?
It depends on the number of systems and the scope, which is why we do not quote a flat rate that would not fit your case anyway. The initial call is free, and a fixed-scope proposal follows from it. For an orientation on market ranges and on what actually drives the price, we have published a detailed article.
From what company size is this worthwhile?
As a rule of thumb from around ten employees, but headcount is not the real trigger. What matters is whether more than one system holds the same data, and whether anyone in the company owns the order of the next steps. Where both are true, you do not need us. Where the first is true and the second is not, it gets more expensive every year.
How long does an inventory take?
Two to four weeks for a typical mid-sized company with five to fifteen productive systems. The effort on your side is roughly two to four hours a week, mostly for access and clarifications. We deliberately work so that your day-to-day operations continue.
Should we replace or modernise legacy systems?
That cannot be answered in general and is exactly the question the inventory exists for. The useful basis for the decision is rarely the age of the system but whether it is the leading place for a data object and how many interfaces depend on it. An old system that reliably does exactly one job is not a problem. A young system holding the same data as two others is.
Do you also deliver, or only the strategy?
Both, and deliberately separable. You receive the prioritised order as a standalone result you can take to another provider or to your own team. If we deliver, we do it in the same four layers. We consider the separation important, because a strategy only its author can execute is not one.
Do you only work in Frankfurt or across regions?
Our office is in Frankfurt am Main, but we work regularly in Stuttgart, the Rhine-Main area, Baden-Württemberg and across the German-speaking region. The inventory needs one or two days on site, everything else is usually remote. For companies outside those two areas nothing about the process changes.
The next step
An initial call of one hour, free of charge and with no obligation to continue. If it turns out your question is not a strategy question, we tell you, and you have spent an hour rather than a project budget.
If you would rather read into the subject first: the article covers the four-layer model in depth, with sources and the three mistakes that lock up budgets permanently. IT strategy in the mid-market 2026: budget, legacy systems and priorities